FIPRON ERP — User Guide & Process Flows

1 · Getting started

Logging in

Open the login page.
Enter the email and password issued to you — or click a role chip to auto-fill a demo account.
Press Sign in. You arrive at the Dashboard, already scoped to your company and role.

STEP 1

Open login page

STEP 2

Enter email & password

STEP 3

STEP 4

Land on your Dashboard

Your session stays active in this browser tab. Closing the tab or clicking your name → Sign out ends the session. For security, sessions expire automatically after a period of inactivity.

Change your password (do this on first login)

You are given an initial password. Change it to your own as soon as you sign in:

Click your name / avatar at the top-right, then My Account.
Click Change Password.
Enter your current password and a new one (at least 8 characters), then confirm.

STEP 1

Open My Account

STEP 2

Change Password

STEP 3

Current + new (≥8 chars)

STEP 4

Update → done

Forgot your password or locked out? The Group Administrator can reset it from Governance → Users & Groups.

2 · Navigating the workspace

Area	What it does
Left sidebar	Lists the module groups you can access. Click any module to open its workspace. On phones, tap the ☰ menu button.
Page title	Shows the current module and your active company scope (e.g. “FIPRON Group · all companies”).
Search	Quickly find records across the open module.
Manual link	Opens the detailed module reference in a new tab.
Your name (top-right)	Shows who is signed in and the role. Click it to sign out.

Every module opens with the same layout: a row of KPI cards at the top, then a data table, and a Manage panel for adding or editing records.

3 · Universal actions (every module)

These steps work the same way in every data module, so once you learn them you can operate any part of the system.

➕ Create a record

STEP 1

Open the module

STEP 2

Use the Manage / Add panel

STEP 3

Fill in the fields

STEP 4

Save — row appears live

✏️ Edit / 🗑️ Delete a record

Find the row in the table (use Search to narrow it down).
Choose Edit to change the values, then Save.
Choose Delete to remove it — you will be asked to confirm first.

You can only create or change records inside the company your role is scoped to. The system fills in your company automatically and blocks anything outside it.

4 · The Documents vault (object storage)

The Documents module is a secure file store for contracts, certificates, drawings and reports. Files are kept in protected object storage — never on the public web — and are only reachable through your signed-in session.

Upload a document

STEP 1

Open Documents

STEP 2

Type a category

STEP 3

Choose a file (≤ 25 MB)

STEP 4

Upload to Vault

STEP 5

Download / Delete anytime

Download — click the ⬇ button on any row to retrieve the original file.
Delete — click ✕ (you'll confirm) to remove it from storage.
Scoping — company users see and manage their own company's files; the administrator sees all.

5 · Compliance reports (UAE)

The VAT/Tax and finance modules generate the UAE statutory reports leadership and auditors need.

Report	Purpose	Run from
VAT Return	FTA-ready output VAT vs input VAT for the period.	VAT / Tax module
Corporate Tax (CT)	Taxable profit & 9% CT estimate at group level.	VAT / Tax module
ESR	Economic Substance indicators for relevant activities.	VAT / Tax · Compliance
WPS	Wages Protection System payroll file for salary transfers.	HR & Payroll

STEP 1

Open VAT/Tax or Payroll

STEP 2

Pick the period

STEP 3

Generate report

STEP 4

Review totals

STEP 5

Export / archive to vault

6 · Role workflows — a typical day for each user

7 · Process flow for every module

Each module below shows who uses it and its core process flow — the path from input to finished result.

8 · Tips & FAQ

Quick tips

Use the Search box before scrolling — it filters the table instantly.
KPI cards at the top of each module update automatically as you add records.
Keep documents organised by setting a clear category when you upload.
Sign out on shared computers — click your name (top-right) → confirm.

Frequently asked

Question	Answer
I can't see a module another colleague has.	Modules are shown by role. If you need access, ask the Group Administrator.
Will my data be saved?	Yes — everything is stored in a live PostgreSQL database and backed up daily.
Why can't I edit another company's record?	Company scoping protects each company's data; you can only edit within your own scope.
I was signed out automatically.	Sessions expire after inactivity for security. Just sign in again.
How big a file can I upload?	Up to 25 MB per document in the Documents vault.

Still stuck? Open the Module Manual for screen-by-screen detail, or contact your administrator.

FIPRON ERP — built, hosted & supported by NetCity Technologies · netcity.ae